MPLOY Staffiing Solutions LTD

Administration - Services généraux - Secretériat


Fleet coordinator/office administrator H/F

14 janvier England - Hampshire, Ringwood CDI €22133.44 - €24346.79 per annum + free parking

Fleet Coordinator/Office Administrator

Supporting the Installation & General Services Manager to provide a professional administrative service on all levels, with the main focus on fleet and general services within the business. Looking to continuously improve the quality, efficiency and effectiveness of services offered. A proactive and forward thinking approach is required with a hands on and can do attitude.

Main Responsibilities

* First point of contact for all visitors, ensuring they sign in to the guest book on arrival and any other ad-hoc reception type duties.
* Answer/transfer calls and take messages
* Take bookings for the meeting rooms
* Arrange hospitality, flights and accommodation for members of staff
* Update all telephone lists, ensuring the information is current
* Management of incoming and outgoing mail
* Checking and restocking of staff facilities, i.e. tea, coffee etc.
* Ordering stationery and other supplies as and when required
* Ordering corporate clothing for members of staff
* Local point of contact for relevant internal supplies contractors
* 2nd point of contact for all building related issues
* Undertake all duties in order to maintain an efficient and effective fleet management process
* Fleet inductions for new starters
* Liaising with lease and hire companies and any other fleet suppliers
* Answering queries from company vehicle users
* Ordering new company vehicles
* Maintaining fleet records
* Working closely with the fleet coordinator in Bradford for support and also to provide assistance where required
* Any fleet reporting as and when required
* Any other fleet administration duties

Experience and Key Skills

* Good level of Excel & Word and other IT skills
* Accuracy and attention to detail
* Good time management and prioritisation skills
* Ability to be flexible to meet changing demands
* SAP experience useful, however training will be given